Grace Information Management Blog

As one of the country’s leaders in research and technology, Thales Australia knows the importance of moving with the times.

With piles of paper records building up, the company, which serves the defence, aerospace, security and transport markets in Australia, decided it was time to go digital.

Following a successful tender process, Grace Information Management was contracted to digitise all of Thales Australia’s personnel files, almost 6500 in total!

With the help of Grace Records Management, the thousands of files were collected from eleven sites across the country and delivered to the Grace Information Management team of scanning experts in Sydney.

Despite the enormity of the task, the process took less than four months from collection to transfer into secure storage, resulting in almost 600,000 final images.

Not only did Grace Information Management turn the files into digital images, they also added OCR technology for added benefits. OCR, or optical character recognition, translates text from the images into editable and searchable data, making it easier for Thales Australia staff to find exactly what they are looking for.

Jasin Ajkic, Human Resources Service Delivery Manager for Thales Australia said the digitisation process has been nothing short of a success.

“We’ve had a great range of positive feedback from different areas of the business,” said Mr Ajkic.

“From an operations perspective, we’ve been praised for making the recent move to our new office with zero files and our Human Resources team have enjoyed the centralisation of all files that they can now access remotely. The OCR feature of the PDF has also been well received.”

Thales Australia is now looking into digitising other areas of the business.