Records Management Solutions

Records Management Solutions

Secure and reliable information management

Grace has made the secure and cost-effective archiving of your documents our business. Drawing on over 50 years’ experience, our range of tailored services boast flawless security and industry leading quality information management systems. When you use our integrated solutions, you’re engaging the best expertise Australia has to offer to take care of your company’s most important intellectual property.

Records Management Solutions

Maximum reliability and retrievability

Grace has made the secure and cost-effective archiving of your documents our business.

Experience that thinks outside the box

Drawing on over 50 years’ experience, our range of tailored services boast flawless security and industry-leading quality management systems.

Sealed information security

Data security is key to a company’s reputation and is our priority when managing your records. We ensure that documents never leave our supervision with all transportation being undertaken by our security fitted, wholly company owned vehicles.

At Grace, we understand that transitioning can seem like a daunting task. Our Change Management team will use our structured process tools to assist with your internal change management to ensure minimal disruption to day-to-day operations.

With over twelve million cartons successfully transitioned into our secure facilities across the country, you’re in experienced hands. Whether you’re a commercial or government organisation, we’re here to support you across the entire process, including liaising with your existing provider and working with stakeholders to set out clear milestones and timeframes while striving for a cost-neutral transition.

Our hard-copy storage solutions for your vital information are supported by state-of-the-art records management facilities, and the latest technology for confidentiality, security, and lifecycle tracking.

Wherever you’re based, Grace facilities provide you with secure, climate-controlled and monitored vault storage for memorabilia and other items requiring higher security or with sensitive storage requirements.

Our climate-controlled offering also extends to tape and back-up media rotation and storage.

Leave the organisation to us. Our trained specialists manage cataloguing and sentencing projects of all sizes, with pinpoint accuracy, to capture data and appraise records according to relevant disposal authorities.

Nothing gets misplaced at Grace. We track everything with unique barcodes, so we always know where to find what you need. We also use an O’Neils’ based bespoke application — the most sophisticated commercial document management software available to the records management industry.

All our vehicles are entirely owned by Grace and operated by full-time uniformed Grace drivers operating under strict formal confidentiality agreements. Vehicles are alarmed, GPS-tracked, and lock automatically when left unattended. Document/carton barcodes are scanned every time they enter or leave a vehicle.

At the end of a document’s lifecycle, we’ll seek authorisation from you to destroy it. We’ll then securely shred, pulp and (where possible) recycle it. Destruction bins are available for your larger, on-site needs. We can also issue Certificates of Destruction to ensure defensible disposition.


Facilities you can rely on

Grace employs leading technology, state of the art security and maintains the highest quality standards to store and protect your information.

Our facilities provide:

Records Management Solutions
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