5 important questions for information management solutions in manufacturing
- Will the solution improve your existing archives?
The best information management partners will combine the relocation or digitisation of your archives with a full audit of the files within them. They’ll also make your documents available electronically across all your devices, and can deliver hard copies within just hours.
- Will the solution flexibly integrate with your existing system?
Information management systems need to be easy for every section of your business to use. The best providers will help you tailor a storage solution and access system that adapts to your existing filing references, industry terminology, record-keeping practices, and more.
- Will the solution help you with compliance?
Compliance is one of the biggest concerns in manufacturing. The ideal information management solution will make relevant data instantly accessible, as well as perfectly matching your retention and sentencing schedules to your legal obligations.
- Will the solution keep your archived and digitised information secure?
The costs of lost or stolen information can be high. Your information management partner’s storage sites need to be equipped with fire protection systems with back-to-base intruder detection and 24-hour surveillance. Their employees should also all be police-vetted.
- Will the solution help consolidate services to cut costs?
You should be looking to squeeze as much value out of your information management partner as possible. The best way to do this is to ask what other services they can provide, such as commercial relocations or cleaning, and how consolidating could reduce your costs.