When relocating from one office to another, it’s easy to lose track of the most important items on your inventory. With many factors to consider, including staff and their equipment, and moving with a minimal effect to workflow, it’s easy to lose track of what’s important. Here’s our comprehensive office relocation checklist to ensure you don’t lose track of your move.

Two months before the move

  • Appoint a move coordinator – this is someone you can trust to help manage the process and your employees
  • Contact a real estate agent if you’re selling or renting your old premises
  • Meet with the building manager and decide the layout of your new site
  • Decide on the important details like budget, the date of the move and what you’re going to need to hire to get the job done
  • Acquire any permits and paperwork you need
  • Identify and approve the locations of your workstations, printers, copiers and approve the new floor plan
  • Identify if any additional furniture or equipment needs to be purchased. Order it and schedule delivery to suit your requirements.
  • Schedule wiring/cabling
  • Organise IT resources for the move
  • Pick the move date
  • Organise department resources

One month before the move

  • Update employees on the move process and new building information
  • Confirm date with movers
  • Reserve the loading dock and elevators
  • Update your new phone numbers and address with the post office
  • Order updated business cards and stationary with the new address

One week before the move

  • Deliver boxes and labels
  • Distribute access codes or cards to employees
  • Update address on your website
  • Confirm all vendors and times for their delivery and fit out

On moving day

  • Clean the old site thoroughly or organise for professionals to clean for you
  • Assemble the workstations – you might want to get your staff involved in this
  • Install IT, furniture, wiring and cabling
  • Test all technology and connectivity to ensure it’s working properly
  • Remove all excess furniture, crates and packing materials
  • Welcome your employees to their new office

There’s a lot to manage when it comes to relocating office which is why we, at Grace, provide professional business services to relocate your entire office without the stress. Lighten your workload and have the experts get the job done. For more information on the business relocation services we offer, click here.