n today’s digital practice, law firms are under growing pressure to manage and protect sensitive client information across sprawling systems. With the Privacy Act 1988 (Cth), the Notifiable Data Breaches scheme, and client expectations all sharpening, transparency and strong governance are non-negotiable. For many firms, however, unstructured content scattered across file shares, email, and Microsoft 365 makes end-to-end control hard work.
Grace Information, powered by RecordPoint, brings that control back. We help legal teams see, govern, and prove the lifecycle of information—without disrupting how people work.
Comprehensive data discovery and inventory
Keep a living, accurate inventory of your unstructured and structured data—wherever it resides. RecordPoint’s connectors discover content across Microsoft 365 (SharePoint, OneDrive, Teams), Exchange, file shares, and key business systems, managing information in place so there’s no costly migration.
With real-time visibility, your firm can make smarter decisions about protection, retention, and access—foundations for privacy compliance and client confidence.
Consolidated data oversight
Give governance, risk, and IT a single source of truth. RecordPoint provides a unified view of data composition, sensitivity, ownership, and policy coverage. Everyone sees the same picture—what the data is, where it lives, who can access it, and which rule applies—reducing ambiguity and speeding up remediation.
Enhanced compliance and audit readiness
Stay audit-ready every day. Identify misfiled or over-retained matters, generate sensitive data reports, and fulfil data subject access requests (DSARs) and discovery obligations with federated search and exportable evidence packs. Whether it’s a client audit or a regulator’s query, respond quickly with confidence and a complete audit trail.
(If your firm operates internationally, RecordPoint also supports obligations aligned to regimes like GDPR and CCPA while keeping the Privacy Act front and centre.)
Defensible data disposal
Reduce risk by keeping only what you need. RecordPoint’s policy-driven retention and defensible disposal align to your retention authorities and matter lifecycles, producing certificates of destruction and immutable logs. Less redundant, obsolete, and trivial (ROT) data means a smaller attack surface, lower storage costs, and faster eDiscovery.
Towards zero dark data
Shine a light on the unknown. RecordPoint’s AI-powered classification and privacy signals (PII/PCI detection, duplicate and ROT identification, risk scoring) help you reveal and remediate hidden risk across your data estate. When you can see everything, you can protect everything.
Why Grace + RecordPoint for legal
Manage in place across Microsoft 365, email, file shares, and line-of-business systems—no user disruption.
AI classification tailored to your file plan and matter types for accurate, scalable governance.
Retention, legal holds, and discovery built in, with exportable, audit-ready evidence.
Assurance by design: IRAP PROTECTED and SOC 2 Type II, supporting Australian data sovereignty.
Proven enablement: Training and change support so your records and IT teams succeed from day one.
Ready to modernise information governance?
Protect privilege, reduce risk, and prove compliance—without slowing your practice down.
Speak to Grace today about implementing RecordPoint to deliver clear, defensible governance across your entire matter lifecycle.
