A faster path to PRIS-ready information governance
PRIS is a lifecycle, not a checklist. The agencies that move early will be in a far stronger position when oversight bodies come knocking. The RRPD package gets you moving quickly, without the complexity of a traditional procurement.
Trusted expertise in Information Governance
Grace Information is a leading Australian provider of information management solutions, supporting organisations to securely manage physical and digital information across its entire lifecycle. From storage and digitisation through to governance and secure destruction, Grace helps organisations improve access, reduce risk and operate more efficiently.
RecordPoint is a global leader in data and AI governance, delivering a cloud-based platform that enables organisations to discover, classify and manage information across systems, in place. With advanced automation, policy-driven controls and AI-powered insights, RecordPoint helps organisations maintain compliance, reduce risk and create trusted, well-governed data environments.
Grace, in partnership with RecordPoint, helps organisations take control of their data and meet evolving regulatory requirements with confidence. As the Privacy and Responsible Information Sharing Act (PRIS Act) comes into effect, our combined expertise in information governance, data lifecycle management and compliance enables public sector organisations to understand what information they hold, apply the right controls, and respond to privacy obligations proactively.
The challenge
Why agencies struggle to get moving
The challenge for most teams isn’t understanding why PRIS matters. It’s finding a practical path forward without triggering a lengthy procurement process.
Information spread across countless systems
Most agencies cannot confidently say what information they hold or where it lives, making PRIS compliance difficult to demonstrate.
No reliable Information Asset Register
Without a living view of information assets, decisions about privacy, sharing, and risk are based on assumptions, not evidence.
Manual processes that don’t scale
Governance that relies on spreadsheets and good intentions breaks down as volumes and complexity grow.
No record of sharing decisions
When information is shared, agencies struggle to prove what was shared, why it was lawful, and who authorised it.
The solution
RecordPoint Rapid PRIS Deployment
A structured, rapid-start deployment that gives your agency immediate visibility and governance across critical information sources, designed specifically for PRIS compliance requirements.
What’s included
- RecordPoint Data Privacy capability (up to 2,000 transactions)
- Two connectors: SharePoint Online, Exchange Email, OneDrive, or Teams
- Deployment aligned to PRIS governance requirements
- Full implementation and services delivered by Grace
- Training and enablement
- Ongoing support
Key capabilities
- Automated discovery and classification of personal and sensitive information
- Living information asset register, auto-generated from real content
- Policy-based retention, disposal, and access controls
- Executive dashboards and audit readiness reporting
- Defensible audit trails for regulators and oversight bodies
35%
Program discount for WA Government agencies
2
Connectors included: SharePoint, Exchange, OneDrive or Teams
2K
Daily transactions via RecordPoint Data Privacy
1 Jul
PRIS readiness target for WA Government agencies
What your agency gains
A defensible foundation, built quickly
This packaged approach means your agency can begin governing sensitive information within weeks. No complex scoping, no drawn-out procurement.
The RRPD gives you the foundations your agency needs to demonstrate PRIS readiness with confidence.
Clear visibility of what you hold
Know what information your agency holds and where it lives across your Microsoft 365 environment.
Reduced privacy and breach risk
Identify and govern personal and sensitive information before an incident forces your hand.
Defensible compliance posture
Demonstrate to the Privacy Commissioner and Chief Data Officer that governance is embedded, not improvised.
Foundation for responsible sharing
Governance that travels with information when shared, with a clear record of what was shared and why.
A dedicated program rate for WA Government
This discount has been established specifically for agencies working toward the 1 July 2026 deadline. It is not available through standard procurement channels and will not be extended beyond this program window.
How it works
From sign-off to operational
Scoping and configuration
Grace and RecordPoint work with your team to configure the deployment aligned to your agency's specific PRIS governance requirements.
Connector deployment and discovery
Two connectors are deployed across your chosen Microsoft 365 environment. RecordPoint begins automated discovery and classification.
Handover and enablement
Your team is trained and enabled. You leave with a living information asset register and a clear view of your PRIS readiness posture.
Industry leading data auditing solutions.
Find and classify data across all systems
Your data doesn’t sit neatly in one place. It’s spread across emails, file shares, document management systems, and cloud platforms — and much of it is unstructured, unlabeled, and poorly tracked. Our solution automatically scans and maps your entire data environment, no matter where the data lives. It uses machine learning to classify records at scale, helping you understand what information you hold, where it resides, and what value or risk it carries.
Regulatory and security compliance
Information governance goes beyond privacy regulations. Grace’s solution manages data under any regulation and aligns with your organisation’s security policies, supporting your entire compliance program.
Breach preparation and response
Uses AI to detect and score sensitive data — before it becomes a liability. If a breach occurs, quickly identify what was exposed, where it lived, and who had access, enabling fast, informed response and risk mitigation.
Data cleanup
Retaining data you no longer need drives up storage costs, expands your risk exposure, and buries the information that actually matters. Our platform identifies Redundant, Obsolete, and Trivial (ROT) content – duplicated files, expired records, and documents with no residual business value, and gives you the tools to act on it.
The result: less noise, faster-moving teams, and a leaner, more compliant, and defensible business.
Getting started
Register your agency's interest
Our team will walk you through the deployment framework and confirm your agency’s eligibility for the WA Government program rate.
There’s no obligation, and we’ll keep the conversation practical from the first call.
To support agencies targeting PRIS readiness by 1 July 2026, this offer is available to agencies who sign by 30 May 2026. Availability is limited.
