When it comes to completing your tax return each year, rummaging through stacks of paper can be a real pain. Keeping those receipts somewhere you can easily keep track of them and prevent them from fading can be difficult in your home, which is probably already filled to the brim with your other belongings.
Self storage provides a convent solution to securely store your tax documents and other household clutter. Before you throw your things into a box and lock it, here’s what you need to know.
Declutter your home
Paperwork piles up quite quickly and it can take up valuable space in your home. Self storage is an easy way to keep your documents and files in good condition and safe from any threats of theft or damage. The dry environment inside a storage module is also the perfect way to keep your records in good condition and prevent your tax receipts from fading.
Only keep what you need
There’s no point in paying for a self storage solution if you don’t actually need to hold onto your records. Declutter your documents and destroy anything you no longer need to keep. Destroying efficiently is the best way to prevent identity crime. Decluttering your documents is also a good opportunity to destroy duplicates of any of your records.
Before you throw all of your financial and tax records into your self storage module, set up a filing system. This way, you’ll be able to locate the documents you need when you need them. Put them into an order that makes the most sense to you.
Use archive boxes
Don’t assume that a plastic sleeve will provide enough protection for your documentation. Invest in high quality archive boxes to keep your folders in. It’s a great way to make the most of the space you have in your storage module too and can help systematically store records.
Make a list
To help keep track of what you’re storing where, make a list of what’s in your storage unit. This applies to all that you’re storing in there, not just your documents. It’ll help speed up time spent searching for things. An inventory list is also important for your records as you might be asked by the Australian Taxation Office to provide further documentation for your claims, especially during an audit.
Scan and store
Before you place the original copies of your documents into the storage module, scan them and save them to a secure hard drive or cloud-based system. This is a good way to ensure you have a backup at the ready, and is a great way to protect against fading ink on receipts. It also means you don’t have to always retrieve the physical copies if you need to access something quickly.
Now that you’re ready to store your documents into a self storage module, contact Grace. We provide convenient mobile self storage so you can pack your module at your own leisure, lock it and leave it. We’ll store it in our secure storage facility so you can get back to enjoying all that extra space you’ve got now.