With new advances in technology and a rapidly changing digital environment, security threats are evolving faster than ever before. Now, businesses must ensure their records, data and information are kept secure from threats of any digital and physical nature.

Not only that, the Australian Government’s new Notifiable Data Breaches scheme means that businesses are now under legal obligation to notify the Australian Information Commissioner and individuals of any data breaches that occur.

According to the Information Security Forum, the biggest cyber security threats to look out for in 2018 are:

  • Crime-as-a-service (CaaS) will expand available tools and services
  • The internet of things (IoT) will further add unmanaged risks
  • The supply chain will remain the weakest link in risk management
  • Regulation will add to the complexity of critical asset management
  • Unmet board expectations will be exposed by major incidents[1]

With so many threats to protect records against, it’s important that businesses make their information and data security a priority.

How outsourcing can help

  1. Up to date security
    The information management company you outsource to will have the latest cyber security measures in place. Keeping these software systems up to date ensures the safety and security of any data that is recorded and stored in a digital format such as a cloud.
  2. Warehousing
    Records management still relies heavily on warehouse storage as many businesses have not or simply cannot digitise every record they have. Information Management companies will provide the tightest security in their warehouse storage facilities to ensure the safety of your records. These warehouses will also be able to securely store digital copies of your information. A proper document storage facility is equipped with 24-hour security systems, alarm systems and complete fire protection to safeguard your documents at all times.
  3. Support
    In the digital age, it can often feel like everyone is out to get their hands on your sensitive information and data. For that reason, it can be nice to have a team on your side. Information Management companies provide support for your data and records that are managed by them, and it doesn’t end with providing security. Information Managers will be able to continually improve the way your business stores records and recommend the most secure and cost-effective solutions.
  4. Customised solutions
    Every business has unique challenges when it comes to document and data security needs. Your information management provider will be able to offer customised solutions to meet the needs of your business and its unique security risks. Opt for a provider who can also offer on-demand digitised and paper-based record retrieval to ensure documents are in your hands as you need them for added peace of mind.
  1. Control
    It seems simple, but actually knowing where your data and records are stored is a big step towards ensuring their security. Storing them in an organised structure means you won’t misplace any information or records. Your information management partner will manage and control the organised storage system on your behalf.

Now that you’re aware of the security benefits of outsourcing your information management, it’s time to secure your records. Grace has high security storage and warehouse facilities for all digital and paper-based records. At Grace, we offer round the clock support and customised management solutions to keep you in control of your information. Get in touch with us today to discuss how we can help secure your records.


[1] Olavsrud, T. (2017) 5 Information Security Threats that will Dominate 2018, https://www.cio.com/article/3237784/security/5-information-security-threats-that-will-dominate-2018.html