Grace Information Management Blog

Popular technology website Tech Target has published a wish list covering the 10 features to look for in records management software in 2014.

According to the article, workers responsible for records management should ensure the following features are incorporated in to their systems sooner, rather than later, to avoid risk.

Categorisation

1. Easy indexing
2. Auto-classification
3. Metadata management

Management

4. Policy creation, revision and versioning
5. Retention/disposal schedule development
6. Tracking and auditing
7. Archiving, disaster recovery, backup and restoration

Implementation

8. Security and access control
9. Interoperability
10. Usability

According to the article’s author, managers cannot afford to ignore good records management practices.

“Too often, the discipline of records is treated as a second-class citizen. It doesn’t produce revenue, it doesn’t streamline workflow and it isn’t ‘next-gen’ or sexy. But if a lawsuit or high-profile audit emerges to expose records-keeping flaws, watch how quickly it gains visibility – and how freely the IT dollars suddenly flow,” he said.

If you’re responsible for records management in your business, it’s worthwhile diarising the Gartner Security & Risk Management Summit in Sydney during August, during which many of the above topics will be covered.

Or, why not contact Grace Records Management to find out how you can outsource your records management?

We offer a specialised records management service combining collection, transport, safe storage, retrieval and destruction.

With Grace Records Management based in every capital city and many regional areas of Australia, it might be time to re-think keeping your valuable records in-house.