Prepare Records for Storage

Prepare Records for Storage

Cataloguing for Physical and Digital Records

Cataloguing physical and digital records provides businesses and organisations with the ability to easily store, locate and access information. Tailored cataloguing makes use of metadata and recordkeeping systems. This makes it more efficient for all personnel within an organisation to manage records effectively.

The more descriptors that are used when cataloguing a document or file, the easier it is to locate. These descriptors include the title of the record, contributors, coverage, date, format, language, publisher, source, type and description of the document itself.

Consistency and Descriptions are Key

In order to maximise efficiency with information management and storage, cataloguing should be kept consistent. Descriptors should be used across all files in the same format to avoid confusion and the duplication of records.

Describing each record in as much detail as possible is the key to being able to effectively store records and enable easy access. Failure to catalogue records correctly can result in lost information. As a result, businesses may not meet compliance with legislation.

Outsource Cataloguing and Save Time

Determining the most effective process of cataloguing and implementing takes time, which many businesses and organisations cannot afford to lose. Let Grace handle the cataloguing and indexing of your information, saving your company valuable time. At Grace, we take care to integrate our record management systems with your own and perform cataloguing to government standards to ensure compliance.

Our specialist teams are here to help.

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