Is there a difference between information management and data management? If you’ve ever come across the terms, you’ve probably assumed they’re the same thing. They’re not. We’ve broken down what each term refers to below, so you can feel confident about your knowledge in these managerial services.
Information is defined as the knowledge and understanding of data. Information, as we know it today, includes both electronic and physical data. For example, this may be in the form of paper records, files and folders or digital databases.
Information management therefore refers to an organisational program or system that manages the processes that controls the structure, processing, delivery and usage of information. Information management is required for business intelligence purposes.
The organisational structure of the information management system, your company has in place, must be capable of managing information through its entire life cycle. This is the case for all sources or formats of data including paper documents and electronic files. This information also needs to be accessible through multiple channels so that those who need access can gain it through the use of mobile phones and laptops no matter where they are in the world.
Data on the other hand refers to information that is converted to a binary digital form by computers and/or transmission media. It’s a form of information that has been translated into one that’s efficient for processing.
Data management is a subset of information management whereby data is managed as a valuable resource. Specifically, data management refers to the process of creating, obtaining, transforming, sharing, protecting, documenting and preserving data.
The process of data management includes file-naming conventions and documentation of metadata among other things. The process ensures that all data is available, accurate, complete and secure. It also addresses the development and execution of architectures, policies, practices and procedures that manage the full data life cycle.
Need help understanding your information or data management? Grace provide leading information management services that incorporates solutions for data and records, and guarantees the safety and security of your sensitive information. For further details or to find out how Grace can help your company, get in touch with us today.