Security is a growing concern for many organisations. While the online era has been a boon for those dealing with large amounts of data, it has also fostered the development of a new illicit marketplace for both digital and paper-based information due to the ease of duplication and disseminated. While many organisations, like finance companies, have a unique incentive to keep their information safe due to the tremendous costs involved in a breach, others such as healthcare providers and government agencies can lag behind due to complex decision-making processes, tight budgets, and a greater focus on core competencies.
By centralising their data with a competent information management partner, organisations can increase the safety of their information while limiting the amount of money spent on security in-house. Moving physical archives off-site eliminates human access to anything not officially requested by the information owner. With client-anonymous indexing, unauthorised parties are prevented from discovering what an archive contains — not even the fully police-checked staff of the information management company. When being transported, documents stay within an unbroken chain of custody, limiting the risk of loss or breach during handovers. In terms of cyber security, good information management partners also provide an administrative console with airtight security configurations, function-level verification, and application-level safeguards that limit users to accessing only the functionality and data they are authorised to use.
Find out more in Grace’s FREE in-depth information management report – available exclusively at www.grace.com.au/information/compliance