Space is valuable so it makes sense that you want to cut down the size of your filing room to use it for something more practical for your business. Whether you’re outgrowing your filing cabinet or you’ve lost track of your archive catalogue, it’s time to cut down on the size of your file room with more effective information management.
Digitise your records
In the information age, digitising your records is not only a great way to save physical space in your filing cabinets, it’s also a great way to integrate and secure your information management. Securely storing your records digitally helps to prevent their accidental or premature destruction. For more information on how to cut down your file room by digitising your records, get in touch with Grace Information Management. We provide data management and digital archiving solutions tailored to your business needs.
Catalogue your archives
Cataloguing your records is best practice when it comes to organising and managing your information. Cataloguing your physical and digital records will prevent you from holding on to files that you no longer need or making copies and duplicates of the same file unnecessarily. It’s also a useful way to protect your company against serious data breaches that can result from failing to acknowledge a file’s lifespan.
Outsource storage to Grace
At Grace Information Management, we specialise in tailoring solutions to suit your unique business needs. We’ll assess your needs and recommend the most effective and secure way to help save you valuable on-site storage space while enhancing the quality of your information management solutions. We’re able to store your physical archives in one of our state-of-the-art storage facilities, protected by some of the tightest security measures.
Destroy what you don’t need
If you’re running out of space in your filing room, part of the problem could be that you’re holding on to files and records you no longer need. If your company is putting off destroying records due to the risk of information being leaked, the best solution is secure destruction. At Grace, we provide secure destruction services, designed to ensure your information security. As part of our stringent quality control processes, we also provide certificates of destruction as a guarantee that your documents have been securely destroyed.
Outsource your information management needs to Grace for a tailored, secure and specialised solution to your record keeping needs. We design solutions to help you maintain efficient information management, without compromising on your valuable physical space. From the reliable transportation of sensitive information to the digitisation of physical archives, we guarantee your security at all stages.