Successful information management is one of the most important ways to secure your business information. If you don’t understand or know what information assets your company has, it’s almost impossible to protect them. With strict data protection legislation being implemented around the world and businesses being held accountable for their data security, information management has become a necessary solution.
Identify information assets
Understanding your information means being able to identify your assets. Knowing what information your company needs access to, and what it needs to store is vital to the success of your business.
Cataloguing and managing information
Records and information need to be saved in an easy to understand digital format or easily retrievable physical storage space. Cataloguing and indexing your information in a consistent format is the best way to protect your information against theft, accidental destruction, or from becoming lost.
Retention policies and compliance
Understanding your information and its role in your company also allows you to get a grasp on when the information needs to be destroyed and how long you can and need to store it for in order to meet retention compliance and policies. With privacy policies governing information and data, it’s important that companies are aware of their rights and responsibilities when it comes to retaining customer data and sensitive information.
Security of data
In light of the latest data breach scheme and the European Union’s GDPR, security of data and information has become more of a primary concern for Australian businesses. Security of data is impossible to achieve without proper and reliable information management. With information management, you’ll know where your data is and what it is, as well as what you need it for.
Storing your physical and digital records is part of a successful information management plan. Storing your physical information and data in a secure warehouse facility or digitally in a cloud-based system will prevent theft, accidental destruction and lost records.
Outsourcing information management
By outsourcing your information management to Grace, you’ll be able to safeguard your data against any risks. Grace Information Management provides tailored solutions to ensure your information is protected at all times. We store information in a way that suits your business requirements and needs. When you need better security, count on Grace Information Management.